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Business Manager/District Clerk
Reed Point School District is accepting applications for a full-time Business Manager/District Clerk
Starting As Soon As Possible. Responsibilities include managing district finances, budgeting, payroll,
purchasing, maintaining Board records, and ensuring compliance with state and federal regulations.
Reed Point Schools is a fun and collegial school environment. Our school prioritizes a collaborative work
environment. Students and Teachers are our top priorities. As one of the front line employees, the ideal
candidate must always be welcoming, friendly and kind as well as professional. If you are a team player that
likes to do bookkeeping, creative solutioning, and working with kids this may be the position for you!
Preferred Qualifications:
● Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
● Experience in school finance or similar financial management is preferred.
● Strong organizational and communication skills.
● Knowledge of Montana school finance laws preferred.
● Ability to obtain Notary Public Commission.
If you are interested and lack some of the Preferred Qualifications we still encourage you to apply if you have many of the following qualifications.
Desired Minimum Qualifications:
● One year experience in typing and general clerical work; high school diploma or equivalent; or any combination of training and/or experience that could likely provide the desired knowledge and abilities.
● Basic arithmetic, filing, and record-keeping procedures.
● Proficiently operate standard office equipment, including copier, computer, word processor, etc.
● Communicate kindly and effectively with students, public, and staff.
● Compile and maintain accurate and complete records and reports.
● Understand and carry out oral and written instructions.
● Maintain cooperative working relationships with those contacted in the course of work.
● Experience with Microsoft Office,Google Suites and Adobe
● Ability to handle stressful situations.
● Ability to maintain confidentiality of employment and student matters.
● Ability to effectively manage time and responsibilities.
Position Details:
● Year-round, full-time position - 260 days
● Salary $41,000-$45,000 Negotiable Depending on Experience
● Negotiable benefits: health insurance
● Guaranteed benefits: Telehealth, Disability Insurance, PERS retirement, sick/vacation leave
● Potential housing options (if available)
● Guaranteed Training by current Outstanding Business Manager/District Clerk
To Apply:
Submit a Letter of Interest, District Application, Resume, Three Letters of Recommendation, and Unofficial Transcripts (if applicable) to: hjarrett@reedpoint.k12.mt.us
ESSENTIAL FUNCTIONS: The following are essential functions of the Clerk of the District position of employment:
· Advise the Board of Trustees on financial and operational constraints as outlined by law;
· Serve as a member of the administrative team, working closely with the District Superintendent and other administrative staff to align the educational goals and financial stability of the district;
· Assist the Trustees in ensuring all district policies comply with local, state, and federal laws;
· Attend trustees' meetings and ensure that a permanent record is maintained as required by law, and, if unable to attend, ensure a qualified designee maintains an accurate permanent record;
· Keep and maintain accurate minutes of meetings of the Board of Trustees;
· Act as the custodian of all documents, records, and reports of the Trustees, including the Trustees'
report required under § 20-9-213, MCA;
· Act as custodian of all other records and documents of the District, including but not limited to personnel files, student records, financial records, property records, and meeting minutes;
· Maintain accurate and detailed accounting records of all financial transactions of the district, serving as a liaison during any financial and labor audits, as required;
· Assist in budget preparation and with audits;
· Keep accurate and detailed accounts of all receipts and disbursements;
· Draw and countersign all warrants for expenditures;
· Process payroll data for all School District employees and prepares payroll checks for distribution and maintain up-to-date files of all payroll information;
· Process all authorized invoices and maintain records of paid/unpaid invoices and purchase orders;
· Process and maintain employment forms related to state and federal taxes and retirement systems;
· Prepare and submit financial reports to the Board and Superintendent as requested;
· Prepare and provide Board packets to the Trustees prior to every Board meeting, and make the Board packets available to the public;
· Prepare all notice for Board meetings and elections;
· Communicate with and respond to requests from governmental agencies, labor organizations, TRS, and PERS to provide information.
· Serve as the election administrator for the district unless the county administers an election at the request of the district.
Only minimum duties are listed. Other functions may be required as given or assigned.
WORK ENVIRONMENT:
While performing the duties of this job, the employee regularly works inside. The employee must be able to
meet deadlines with severe time constraints.
The noise level in the work environment is usually moderate but can be unpredictable and disruptive.
Flexibility within this work environment is a must.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand;
twist at neck and waist; kneel. Specific vision abilities required by this job include close vision, distance vision,
depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in
quiet and loud environments. May be required to lift or move up to 20 pounds.
MENTAL/MOTOR DEMANDS:
While performing the duties of this job, the employee often performs routine work. The employee frequently
exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually
available. The employee frequently works within time constraints and maintains attentiveness intensity. The
employee is frequently involved in social interactions which require oral and written communications.